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Instructions for Outside Organizations

 

Flyer Distribution Procedures

 

LVJUSD cooperates with community groups and organizations that sponsor activities of an educational/enrichment nature for students by distributing materials electronically via Peachjar.  As part of our efforts to be more environmentally friendly, embrace innovative technology, and maintain fiscal responsibility, we have transitioned from paper to electronic flyer delivery.


Peachjar manages eflyer distribution on behalf of our schools using the latest electronic communication technology.  Once your flyer is posted to the school’s Peachjar site, parents can view your flyer through the logo on the school website.  Additionally, your flyer will be delivered to all parents’ emails as an embedded image, not a link.  This means parents will immediately see your flyer and be able to click through to your website to sign-up.


Peachjar charges a fee for this service (only for those outside organizations with participation fees) that is typically much less than the cost to copy and deliver flyers to each school.  More information on Peachjar’s Service Fees.


All requests for flyer distribution by outside community organizations must first be approved by the District Office.  To request flyer approval, follow the steps below.  Once approved, your flyer will be emailed to all parents and posted online.  Paper flyers from outside organizations will no longer be distributed.
 

  1. IMPORTANT:  Read the LVJUSD Flyer Approval policies in the section below.
  2. Visit www.peachjar.com

  3. Register as an Enrichment Provider (account type)

  4. Upload your flyer for approval – Your flyer is automatically submitted to the District for approvalIf approved, your flyer will be delivered to all parents (at the schools selected) and posted on the school’s website.


Your flyer will automatically be submitted to the District Office.  District staff will review the material and approve or deny based on the standards described below. 


NOTE:  If you are a parent group at one of our LVJUSD schools, these instructions do not apply. 

 

FLYER APPROVAL POLICIES

All flyers to be distributed from an outside organization must:

  • Originate from a non-profit organization with a valid 501 c3 tax ID;

  • Support the educational mission of the district, directly benefit the students, or be of intrinsic value to the students or their parents/guardians;

  • Not directly conflict with LVJUSD programs (Flyers for Summer programs must not directly conflict with LVJUSD Summer Enrichment Program);

  • Include the following disclaimer (exact wording):  This event/activity/program (choose one) is not sponsored by the Livermore Valley Joint Unified School District.  Approval to distribute flyers is a community service and does not imply endorsement. 

  • Be in PDF format;

  • Contain the name and contact information of the sponsoring entity.

Flyers must NOT contain materials that:

  • Are lewd, obscene, libelous, or slanderous.

  • Incite students to commit unlawful acts, violate school rules, or disrupt the orderly operation of the schools.

  • Promote any particular political interest, candidate, party, or ballot measure, unless the candidates or advocates from all sides are provided the opportunity to present their views to the students during school hours or during events schedules pursuant to the Civic Center Act.

  • Proselytize or position the District on any side of a controversial issue.

  • Discriminate against, attack or denigrate any group on account of gender, race, age, color, religion, ancestry, national origin, disability or other unlawful consideration.

  • Promote the use or sale of materials or services that are illegal or inconsistent with school objectives, including, but not limited to, materials or advertisements for tobacco, intoxicants, and movies or products unsuitable for children.

  • Solicit funds or services for an organization, with the exception of solicitations authorized in Board policy.